3 Can’t-Miss Tips For Convention Planning

Convention planning can feel overwhelming. With a large number of guests, big venue, lots of food and so much more to plan, it could be chaos. That’s why Geyer Rental is here to help you organize everything, and make your day better.

Ready for convention planning? Great! Here are three can’t-miss tips for your next big event – and let us know how we can help.

1. Focus On A Substantial Theme

Your theme should be a singular focus for your convention. Before beginning any planning or deciding to host a convention, you should already know what it’s about at its core – expressing it succinctly and making sure it’s understood to all attendees is key.


Nailing your theme to the wall enables you to play with it and work around it, pushing it through into every part of your marketing, and even into social media hashtags and decor. This theme will be the driving force behind whether people want to attend your convention or not.

2. Combine Work & Play

A convention is not only a time for learning and networking, but also a time to celebrate. When attacking your convention planning, you need to keep in mind social events for people to enjoy. Depending on your industry, a formal party or evening reception might be appropriate, other industries might want live music or some other entertainment.

Make it a point to call out those at your convention who have been doing so much – for either your company or the industry – and have experienced success. People deserve to be recognized for their hard work, which in turn inspires others to strive for that.

3. Prepare For A Variety Of Meals

With a growing trend of a variety of dietary needs, it is important to consider all potential dietary restrictions, and ask attendees to note them at the time of registration. Some potential dietary restrictions include:

  • allergies (soy, nut, etc.);
  • gluten-free;
  • dairy-free;
  • kosher;
  • paleo;
  • vegan; and,
  • vegetarian

At the end of the day, you want to create a memorable experience for your convention attendees. Let Geyer Rental help.